Privacy Policy

Effective date: June 20, 2026

This Privacy Policy explains how JobFileBox LLC collects, uses, shares, and protects information when you use Jobfilebox.com, our mobile applications, demo forms, communications, advertising funnels, and related services.

In this policy, references to “Jobfilebox,” “Jobfilebox.com,” “we,” “our,” or “us” refer to JobFileBox LLC. This policy also applies to legacy and transitional brand assets previously operated under HFHSE or High Frequency Safety, including related websites, landing pages, communication channels, domains, and product assets that now redirect to, support, or operate as part of Jobfilebox.com.

SMS Messaging and Mobile Information

If you provide your mobile phone number and opt in to receive JobFileBox SMS messages, we may use your phone number to send transactional messages related to account access, passcodes, login verification, phone-number verification, security alerts, and important jobsite workflow notifications.

Message frequency varies based on account activity. Message and data rates may apply. You may reply HELP for help or STOP to cancel. SMS consent is collected directly by JobFileBox and is not a condition of purchasing any goods or services.

Mobile phone numbers, SMS opt-in information, and SMS consent records are never sold, rented, shared, or transferred to third parties or affiliates for marketing or promotional purposes.

We may use messaging service providers solely to deliver SMS messages on our behalf. These providers may process your mobile number only as necessary to provide messaging services and may not use it for their own marketing purposes.

Information We Collect

We may collect information you provide directly to us, information collected automatically through use of our services, and information provided by business customers or authorized administrators.

• Contact information such as your name, email address, phone number, company name, and job title.
• Account and profile information such as login credentials, user role, project affiliation, and company structure details.
• Operational and project data such as forms, reports, acknowledgements, inspections, observations, sign-offs, notes, attachments, images, and other documentation submitted through the platform.
• Device and technical information such as browser type, operating system, mobile device identifiers, IP address, approximate location derived from IP, referral URL, crash data, and usage analytics.
• Communications and support information when you contact us, request a demo, respond to outreach, submit support inquiries, or engage with our marketing forms.
• Marketing and advertising interaction data, such as page views, button clicks, form submissions, and other events collected through cookies, pixels, and similar tools used to measure and improve our advertising campaigns.

How We Use Information

• Provide, operate, maintain, and improve our websites, apps, and services.
• Support production, safety, documentation, reporting, and administrative workflows for our customers.
• Create and manage accounts, authenticate users, and enforce permissions.
• Respond to inquiries, schedule demos, deliver support, and communicate about service-related matters.
• Measure ad performance, understand which pages or campaigns lead to inquiries, and improve our marketing and customer acquisition efforts.
• Create audiences for advertising, retarget visitors, and deliver more relevant promotions on platforms such as Facebook and Instagram, where permitted by law.
• Monitor usage, analyze performance, troubleshoot issues, and protect the security and integrity of our services.
• Comply with legal obligations and enforce our agreements, policies, and rights.

How We Share Information

We do not sell your personal information. We share personal information only as necessary to operate our services, comply with legal obligations, or with your direction. We may share information in the following circumstances:

• With service providers and vendors that help us host, operate, secure, support, or analyze our services.
• With advertising, analytics, and marketing partners that help us measure campaigns and reach people who may be interested in Jobfilebox, including Meta business tools such as the Meta Pixel.
• With your employer, company administrators, project administrators, or other authorized customer users when your use is connected to a business account.
• As part of a merger, acquisition, financing, asset sale, reorganization, or business transition, including brand transitions from HFHSE or High Frequency Safety to Jobfilebox.com.
• When required by law, legal process, or valid governmental request.
• When necessary to protect rights, safety, security, property, users, or the public.

However, mobile phone numbers, SMS opt-in data, and SMS consent records are excluded from advertising and marketing partner sharing and will not be shared with third parties or affiliates for marketing or promotional purposes.

Cookies, Pixels, and Similar Technologies

We may use cookies, pixels, local storage, SDKs, analytics tools, and similar technologies to remember preferences, understand usage, maintain sessions, improve performance, and measure the effectiveness of our communications, advertising, and website experience.

This may include the Meta Pixel or related Meta business tools for Facebook and Instagram advertising. These tools may collect information such as pages viewed, device or browser information, IP address, referral information, and actions taken on our site, such as visiting a page or submitting a form. We use this information to understand ad performance, build audiences, and improve our advertising results.

Depending on your jurisdiction, certain advertising-related disclosures or transfers may be treated as a “sale,” “sharing,” or targeted advertising activity under applicable privacy law. You can limit some tracking through your browser settings, device settings, cookie controls, or by reviewing your ad preferences on Meta platforms.

Data Retention

We retain information for as long as reasonably necessary to provide our services, maintain records, fulfill customer obligations, resolve disputes, enforce agreements, comply with legal obligations, and preserve business continuity across current and legacy product assets.

Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Your Choices and Rights

Depending on where you live and how you interact with our services, you may have rights to request access to, correction of, deletion of, or restriction of certain personal information. You may also have rights to opt out of certain targeted advertising, cookie-based tracking, or certain disclosures of personal information for advertising purposes. If your information is processed through a business account, some requests may need to be directed to your employer or account administrator first.

You may also unsubscribe from marketing emails at any time by using the unsubscribe link where available, or by contacting us directly. To make a privacy request, email hello@jobfilebox.com.

Children’s Privacy

Our services are intended for business and professional use and are not directed to children under 13. We do not knowingly collect personal information from children under 13.

Third-Party Services and Links

Our services may contain links to third-party websites, integrations, app stores, embedded tools, advertising platforms, or social media services. We are not responsible for the privacy practices of third parties, and their policies will govern their own collection and use of information.

Policy Updates

We may update this Privacy Policy from time to time. When we do, we will revise the effective date above and may provide additional notice when required. Continued use of our services after an update becomes effective means the updated policy will apply to your use, subject to applicable law.

No Warranty

To the fullest extent permitted by applicable law, JobFileBox LLC provides Jobfilebox.com, related services, website content, and this Privacy Policy on an “as is” and “as available” basis, without warranties of any kind, whether express or implied.

We do not warrant that the website or related services will always be uninterrupted, error-free, secure, or free of harmful components, or that all content will always be complete, accurate, or current. Nothing in this Privacy Policy creates a contractual promise, guarantee, or warranty regarding service availability, performance, or outcomes.

Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at hello@jobfilebox.com.

JobFileBox LLC is the business responsible for this policy and the operation of Jobfilebox.com.

For clarity, inquiries relating to legacy HFHSE or High Frequency Safety assets may also be directed through the same contact channel.